Meeting Five: 10 September 2008

Agenda: Literature Review

The literature reviews involves researching on the certain area or a topic and gather as many findings as possible and summarize them into a review. We are also need to see the relevance to our project. In our case, we need to research on our chosen green concepts and understand them well enough. We split up our workload as it is more efficient and less time consuming. It allows each of us to focus on a topic and we could share it amongst another after we are done.

Jesslyn: General overview on environmental statistics
This allows us to understand the overall situation of the environment. From the review, we are able to identify the pressing issues on the environment. With this, we can understand the why we are choosing our concepts and why we are doing a topic on the environment.

Nison: Conference Efforts
Suntec City Convention Centre is one of the venues that hold many major conferences and events. So, it is important to know if they are spending any efforts to help protect the environment. By knowing what their initiatives are, it will help us in coming up with solutions and maybe improve on it.

Kelye: Waste Management
As one of the concepts in our project, it is important to understand how waste is managed and how waste management could be incorporated in to events.

Sam: Paperless
It is important to understand about paper wastage as we need to know the amount of paper consumption as how using too much paper is taking a toll on the environment.

Sham: Organic Food
Huge amount of food is wasted during conferences. We know that food needs lots of insecticides and chemicals to ensure that they grow properly. However, these chemicals are harmful to the environment. We need to understand if organic food how environmentally friendly organic food is and how switching to organic food will benefit the environment.

Each of us was allocated a section and we did our research in the school and on the internet. We brought back our work and decided to do more research at home before compiling them and sending it to Chronos.

Meeting Three: 5 September 2008

I wasn’t present for this meeting due to floorball IG commitments. My team updated me about what Chronos said.
1. Chronos gave his comments on our proposed project outline.It was too vague, mainly our objectives. Our concept was also not mentioned much.

2. Chronos also mentioned that we should include our timeline in our project outline. It will enable us to plan our work well and guide us along the days so that we would be on schedule and assign the appropriate tasks for the different days that we meet up

3. He also mentioned that we are to set out dates and times that we are suppose to meet him to discuss about our project.

4. What we needed to do that for the project was to:

a) Go down to the STB Tourism Court for Enquiry
b) Search for events via the STB calendar from the STB website
c) Local pro-green events activists websites
d) Go to events itself to get surveyors

Meeting Two: 2 September 2008

Agenda: Project Outline

The team met up today to do up our project outline. We had to do the project operation breakdown, synopsis, objectives of the project, methodology and team member allocation etc.

Scope of Work Covered:
a. Determine and collate ground-breaking eco-friendly methods that can be used in conferences
i. Paperless
ii. Bio-degradable materials used at events
iii. Food and catering - organic food
b. Procedure of organizing conferences
c. Survey of event organizers and delegates opinion on chosen eco-friendly concepts through 3 designated conferences

Methodology:
a. Job Scope of each team member
i.e. Co-relation/Task Breakdown of each member
b. Process of obtaining information
c. Tabulation and evaluation of survey results
d. Process of analyzing obtained information
e. Process of concluding analyzed information

Limitations and/or Challenges:
a. Predicated / Pre-mediated
i.Possible workarounds and/or solutions
b. Unforeseen Challenges and Limitations
ii.Turnover/recovery time for challenges faced
c. Limited sources in regards to certain green practices

Work Schedule:
Plan of general project outline based on
i. Project Objectives
ii. Manpower Allocation
iii. Project Deliverables
iv. Key Milestones to be met

Initially, the whole team decided to do the project outline together but it proved to be time consuming. After that, we separated our work so that it would be more efficient for the team.

We each completed our part of the project outline and Jesslyn compiled and vat the whole thing. This framework will help us to keep track of our progress on our project. Hopefully, with the help of this, we are able to be consistent and not lose track on the objectives of our project.

This project outline was send to Chronos for evaluation.